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Catalog of Enterprise Systems for Senate Bill 272

Approved on October 11, 2015, adds a section to the California Public Records Act requiring local agencies to create a “Catalog of Enterprise Systems” by July 1, 2016 with annual updates.


Enterprise System  

A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following: 

  • A multi-departmental system or a system that contains information collected about the public.
  • A system that serves as an original source of data within an agency.

 Requirements 

  • Create a catalog of enterprise systems, containing:
    1. Current system vendor
    2. Current system product
    3. System’s purpose
    4. General description of categories or modules or type of data
    5. The department/division that is the prime custodian of the data
    6. The frequency that system data is collected
    7. The frequency that system data is updated
             
  • To make the catalog publicly available upon request
  • To post the catalog in a prominent location on the agency’s website

Click here to view the Enterprise System Catalog